Learning Guide · 6 chapters

Master your AP cycle

From "we need to buy X" to "the supplier is paid and reconciled" — the full PR → PO → GRN → Bill → Pay → Reconcile flow as it lives in Blankitt Finance, with the audit trail every step writes.

  1. 1
    The AP cycle, end-to-end
    How Purchase Request, Purchase Order, GRN, Bill, Payment and Reconciliation fit together — and why each step exists. The map before you walk into the trees.
  2. 2
    Raise a clean purchase request
    The PR is the gate spend goes through before money is committed. How to write one approvers will say yes to, and how to use templates for repeating spend.
  3. 3
    Convert PR to PO and send to the supplier
    The PO is the first commitment — it goes to the supplier and tells them exactly what you're buying, at what price. How to convert, how the PDF works, and how to handle changes once it's out.
  4. 4
    Receive goods and three-way match
    GRN is the moment the goods arrived — and the moment the three-way match locks PR, PO, GRN, and Bill into one coherent story. Where things misalign, you catch them here.
  5. 5
    Process the bill — OCR, email-in, manual
    Three ways a bill gets into the system, what OCR extracts, what you have to fix by hand, and how bills connect back to the PO and GRN.
  6. 6
    Pay the bill and reconcile
    BACS for bulk, Faster Payments for urgent, partial payments when cash is tight — and how the bank statement closes the loop.