How-to
Reviewing vacant positions
Organisation > Positions > Vacancies tab. Lists all positions with status=open, filterable by department + budget year. Each row shows whether a job is open against it.
1 min readLast updated 25 May 2026
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The Vacancies view
- Organisation > Positions.
- Click Vacancies tab.
The view lists every position with status='open', grouped by department, with:
- Position title + grade
- Department
- Reports to (the parent position's title)
- Salary band
- Job linked — yes/no (whether a recruitment job has been created against this seat)
- Open since — days vacant
Filters
- Department — narrow to one team
- Budget year — e.g. show only 2026 positions
- Has open job — filter to "no" to find seats that need a job kicked off
What this powers
- Recruiting urgency — sort by Open since to prioritise long-vacant seats
- Budget pressure — count vacancies by department for headcount-plan vs reality
- Backfill detection — recently-vacated positions (e.g. an employee left last week with keep_position_open=true) appear here ready for recruitment to target
Linking a job
Click a row > Create job to open a new recruitment job pre-linked to this position. Accepting an offer against that job will then fill the position automatically.