UK right-to-work checks

What's required

UK law requires employers to verify every employee's right to work in the UK before their start date. Failure to do so can result in fines up to £20,000 per illegal worker.

The three categories

1. British / Irish citizens — passport or ID card (one document, no expiry)
2. EU settled / pre-settled status — share code from the gov.uk online checking service
3. Other foreign nationals — visa, BRP, or share code (with expiry)

Recording in Blankitt HR

1. Employee detail > Documents tab > Upload document.
2. Set:
   • Type: right_to_work
   • Display name: e.g. "Passport check 2026" or "Skilled Worker visa expires Jul 2028"
   • Expiry date: when applicable (visas, share codes for time-limited status)
   • Visible to employee: usually yes (it's their document)
3. Upload the scanned copy.

Expiring soon

The Documents > Expiring soon filter highlights right-to-work documents within 90 days of expiry. Use this to schedule re-checks before lapse.

When to re-check

• Time-limited status (visa, pre-settled) — before expiry
• Settled status — once per employment lifecycle
• Citizenship — once per employment lifecycle

Re-check uploads create a new document row; the previous one remains in history.

Audit trail

The audit log records the upload event with the actor, timestamp and document ID — useful for compliance audit prep.