How do I terminate an employee?

Terminate an employee

1. Open the employee detail page.
2. Click the Offboarding tab.
3. Click Terminate employee.
4. Fill in:
   • Termination date — the date employment ends
   • Last day worked — if different (e.g. garden leave)
   • Reason — resignation, dismissal, redundancy, end of fixed term, retirement, mutual agreement
   • Voluntary — toggle for resignation vs employer-initiated
   • Keep position open — checked = position becomes vacant (open) for backfill, unchecked = position is closed (true headcount reduction)
5. Click Confirm.

What happens automatically

• The employee's status flips to terminated with the end date stamped.
• The active contract is closed (effective_to = termination date).
• Accrued holiday is calculated based on contract terms + leave taken — shown on the offboarding tab so you can pay it in the final pay run.
• For redundancy reasons, statutory redundancy pay is calculated (UK rules: age × years × weekly cap, capped at 20 years).
• An offboarding checklist is created from the template — equipment return, access removal, exit interview, etc.
• The linked position is either re-opened (for backfill recruitment) or closed.

Reversing a termination

If you terminated by mistake, contact support — there's no UI undo because reversing changes the contract close date + payroll lines.