FAQ
Can I edit a PO after sending it to a supplier?
No — sent POs are locked. To change quantity or price, cancel and raise a new PO; for admin tweaks use a PO change note.
1 min readLast updated 26 May 2026
No — once a PO is sent, it's locked. You've made a commitment to the supplier and the document is part of the audit trail.
To change quantity or price, cancel the PO and raise a new one. The new PO goes through approval again, which is the point: a material change to a commitment should be re-approved, not silently edited.
For minor admin tweaks — internal references, notes, a corrected contact name — don't edit the document. Use a PO change note via the supplier comms channel (email history on the PO record) so the original PO stays intact and the change is logged separately.